Stop Firefighting, Start Preventing

Preventive maintenance (PM) software automates the scheduling and tracking of routine maintenance tasks before equipment fails. Instead of reacting to breakdowns, you define recurring schedules—like monthly HVAC filter changes or quarterly elevator inspections—and the system automatically generates work orders on schedule. This approach reduces emergency repairs, extends asset lifespan, and improves compliance with manufacturer recommendations.

Infodeck supports daily, weekly, monthly, and yearly PM schedules with full flexibility. For weekly schedules, select specific days (e.g., every Monday and Thursday). For monthly tasks, choose the day of month (e.g., the 15th) or relative dates (e.g., first Monday). Set custom intervals like every 2 weeks or every 3 months. Each schedule can have different assignees, SLA deadlines, and attached procedures.

Yes! Create Work Order SOP forms with step-by-step checklists, safety requirements, and required sign-offs. Attach these standardized procedures to recurring work orders so technicians follow consistent processes every time. SOPs can include pass/fail checkboxes, measurement fields for recording readings, photo requirements for documentation, and conditional logic that shows different steps based on findings.

Yes. If maintenance isn't needed for a specific occurrence—such as when equipment is offline, an area is closed for renovation, or the task was completed early—you can skip that single occurrence without affecting the rest of the schedule. The next scheduled PM continues as normal, and the skipped occurrence is logged for audit purposes with an optional reason.

Yes, via Smart Workflows on Professional and Enterprise plans. Create condition-based rules that automatically generate work orders when IoT sensor readings exceed thresholds—for example, when runtime hours reach 500 or vibration levels indicate bearing wear. This condition-based maintenance (CBM) approach means you service equipment when it actually needs attention, not just on a fixed calendar schedule.

Infodeck's Analytics dashboard tracks key PM metrics: completion rate (percentage of PMs finished on time), reactive vs. preventive ratio (should trend toward more preventive), and asset uptime improvements. You can compare periods to see if increasing PM frequency reduces emergency work orders for specific asset types. The SLA compliance dashboard shows if technicians are completing PMs within their deadlines.